The goal of the Waconia Band Boosters, Inc. is to support a high-quality band experience for students in grades 5–12 enrolled in Waconia Public Schools.

Band Boosters play a vital role in every aspect of the band program, offering leadership, organization, fundraising, and hands-on help. We work closely with the Band Directors to ensure that students have access to the resources, opportunities, and experiences they need to grow musically.

Leadership Opportunities

The Waconia Band Boosters, Inc. are led by a dedicated group of volunteers, including the Executive Board, Committee Coordinators, and Committee Members. Each role plays an important part in the success of the program.

Executive Board - This board provides governance, guidance, and overall coordination of Booster activities and finances.

The Executive Board oversees the organization and includes:

• President

• Vice President

• Treasurer

• Secretary

• Communications Coordinator

• Band Directors (advisory only)

President: Kathy Thaemert

Vice President : Stephanie Leach

Secretary: Denise Vondracek

Treasurer: Tabitha Laumann

Communications Coordinator: Greg Swan

Agendas

Meeting Minutes

Budget

Policies

Reimbursement

Members may be reimbursed for reasonable, documented expenses incurred on behalf of the organization when such expenses are pre-approved by the Executive Board.

• Purchases within the budget made will be reimbursed only for the exact amount verified by a receipt.

• Reimbursements require receipts submitted within 30 days; exceptions require Executive Board approval.

• All expenses for an event should be estimated in advance. 

Expense Request Form - This form is used to submit requests related to committee budgets and expense reimbursements.

Fundraising Payment Requests

Students and families are encouraged to participate in fundraising to help offset the costs associated with band participation. These efforts promote responsibility, teamwork, and community engagement. Student Fundraising are liabilities held by Waconia Band Boosters, Inc. on behalf of registered students. 

Distribution of Funds: Students or Gaurdian must complete a Student Fundraising Usage Form to apply fundraised balances to eligible expenses. Refer to your CutTime account to see available funds. Please contact the Band Director or Treasurer to request the form.

Requests are accepted at fundraiser usage deadlines set by the school district.

Scholarship Request

Philosophy: Waconia Band Boosters, Inc. believes no student should be excluded due to financial hardship. All scholarship requests will be processed with the highest privacy possible. Requests are confidential and reviewed by the Treasurer and Band Director.

Scholarship Fund Guidelines

• Funded annually: minimum $100, max balance $1,000.

• Students are expected to participate in fundraisers to help offset financial need.

Eligibility Criteria

• Must be a current Waconia Public Schools student enrolled in the band program

• Actively participating in band and Waconia Band Boosters, Inc. events

• Regularly attends concerts and participates in fundraising

• Needs financial assistance for a Waconia Band Boosters, Inc. event/trip

Committee Budget Compliance

Committees are expected to remain within their approved budgets and work closely with the Treasurer to ensure compliance with all financial policies.

If a committee anticipates exceeding its budget, it must:

• Discuss the overage with the Executive Board at the next regular meeting, which must be documented in the meeting minutes, or

• Obtain prior approval for the overage by completing the request form and submitting any required supporting documents.

Committees should remain mindful of the overall Waconia Band Boosters, Inc. budget when considering additional expenditures. All approved overages must be reported to the Executive Board at the next scheduled meeting and documented either in the meeting minutes or electronically.

At this time, Students and Guardians do not self-register for a profile in CutTime. You will need to wait for your program’s administrator to set up a profile for you and invite you to CutTime. You’ll want to check your cell phone for messages from the phone number (844) 385-8463‬ or your email address, that includes your personalized and secure Magic Link (which acts as your login for CutTime).

Helpful introduction videos for guardians can be found here: CutTime for Guardians

Video Guide to the Dashboards 

Guardian Login 

Student Login 

Need to Reset Your Student Magic Link?

If you are currently using CutTime as a student member, you can reset / resend your magic link to your email or mobile phone number whenever you need it.

Click Here to Reset Student Link

Need to Reset Your Guardian Magic Link?

If you are currently using CutTime as a parent or guardian of a student member, you can reset / resend your magic link to your email or mobile phone number whenever you need it.

Click Here to Reset Guardian Link

Band Event Coordinator Volunteer Positions

• Jazz Dinner Coordinator: Jill Steinman

• Yuletide Decorating Coordinator

Fundraising Coordinator Volunteer Positions

• Band Spirit Wear  & Merchandise Coordinator: Emily McKeever & Kristin Johnson

• Can Collection Coordinator: Josh Sell

• Kinder Coffee Lab Coordinator: Kathy Thomas

• Plant Sales Coordinator: Kristen Baker

• RaiseRight Coordinator Sandy Van Haften